PARENT
INVOLVEMENT 7.05(12)
Parent Visits. The Licensee shall permit and encourage parents
to visit the center and their child's room while their child is present. 7.05(13)
Parent Input. The Licensee shall have a procedure for allowing parental
input in the development of center policy and programs. The Licensee shall provide
an explanation to the parent(s) when a parent makes suggestions as to the program
or policy of a center and the suggestions are not adopted by the Licensee. If
the parent requests a written response, the Licensee shall respond in writing
to the parent. 7.05(14)
Reports to Parents. The Licensee shall, periodically but at least
every six (6) months, prepare a written progress report of the participation of
each child in the center's records. The Licensee shall provide a copy of each
report to the parent(s) or meet with them at least every six (6) months to discuss
their child's activities and participation in the center. In addition: a)
for infants under fifteen months of age, the Licensee shall complete a written
progress report of the child's development every three (3) months, and provide
it to the parent(s);
b) The Licensee shall bring special problems or significant
developments, particularly as they regard infants, to the parent's attention as
soon as they arise. 7.05(15)
Parent Conferences. The Licensee shall make the staff available
for individual conferences with parents at parental request. 7.05(19)
Confidentiality and Distribution of Records. Information contained
in a child's records shall be privileged and confidential. The Licensee shall
not distribute or release information in a child's record to anyone not directly
related to implementing the program plan for the child without written consent
of the child's parent(s). The Licensee shall notify the parent(s) if a child's
record is subpoenaed. The
child's parent(s) shall, upon request, have access to his child's record at reasonable
times. In no event shall such access be delayed more than two (2) business days
after the initial request without the consent of the child's parent(s). Upon such
request for access the child's entire record regardless of the physical location
of it's parts, shall be made available. The licensee shall establish procedures
governing access to, duplication of, and dissemination of such information; and
shall maintain a permanent, written log in each child's record indicating any
persons to whom information contained in a child's record has been released. Each
person disseminating or releasing information contained in a child's record, in
whole or in part, shall, upon each instance of dissemination or release, enter
into the log the following: their name, signature, position, the date, the portions
of the record which were disseminated or released, the purpose of such dissemination
or release, and the signature of the person to whom the information is disseminated
or released. Such log shall be available only to the child's parent(s) and center
personnel responsible for record maintenance. 7.05(20)
Charge of Copies. The Licensee shall not charge an unreasonable
fee for copies of any information contained in the child's record. 7.05(21)
Amending the Child's Record.
a) A child's parent(s) shall
have the right to add information, comments, data or any other relevant materials
to the child's record;
b) A child's parent(s) shall have the right to request
deletion or amendment of any information contained in the child's record. Such
request shall be made in accordance with the procedures described below: 1.
If such parent(s) is of the opinion that adding information is not sufficient
to explain, clarify, or correct objectionable material in the child's record,
he shall have the right to have a conference with the Licensee to make his objections
known;
2. The License shall, within one (1) week after the conference, render
to such parent(s) a decision in writing stating the reason or reasons for the
decision. If this decision is in favor of the parent(s), he shall immediately
take steps as may be necessary to put the decision into effect. 7.05(22)
Transfer of Records. Upon written request of the parent(s) the
Licensee shall transfer the child's records to the parent(s), or any other person
the parent(s) identifies, when the child is no longer in care. 7.05(23)
Notification to Parents. The Licensee shall notify the parent(s)
in writing of the provisions of 7.05(19) through 7.05(22) and 7.05(24) at the
time of the child's admission to the center and thereafter, in writing, at least
once a year. | 